Why accounting External allocation?

Accounting is a critical business area because it is complex, time-consuming, and error-prone. Many finance departments face the same challenges:

    • high manual effort due to media breaks, for example
    • Long lead times in testing and approval
    • Errors in data capture and accounting
    • Untaken discounts and rebates
    • lack of transparency regarding status, deadlines, and responsibilities

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External accounting 
What you can outsource

At SGH, you have the option to outsource your accounting, either in its entirety or in part. Our focus is on the areas of creditor and debtor management. Whether it's individual steps or the entire invoicing process: you decide, we deliver.

Outsource accounts payable management

Manual approvals and media breaks slow down processes and increase susceptibility to errors. SGH offers standardised outsourcing solutions for your entire accounts payable management:

  • Digital Invoice Reception (Email, EDI, E-invoice)
  • Automatic matching with orders and goods receipt
  • rule-based testing and digital approval processes
  • Creditor booking with audit-proof archive
  • automated payment runs, including ERP integration

Automate invoice receipt

Input invoice processing is frequently associated with a high manual workload. By outsourcing this area, you can reduce errors, save costs, and improve data quality. Our process:

  1. Processing of incoming invoices via various channels
  2. Archiving of original receipts in accordance with GoBD requirements
  3. Automated processing including reconciliation, checking, and approval
  4. Clear overview of status and payment deadlines

Reconciliation and testing

A key element of external accounting is the automated reconciliation of invoice data with orders and goods receipts. Clearly defined checking rules within the SGH workflow ensure that payments are made correctly and on time. Documents are fully documented, including history and responsibilities.

Map release processes digitally

The digital approval of invoices is part of any modern outsourcing concept. SGH supports the definition of roles, approval paths, and escalation rules. Your internal requirements are fully taken into account and integrated into our workflow solution.

Processy credytowe sprawnie.

Following review and approval, we will handle the crediting booking. Fully digital, with structured data transfer to your ERP or accounting system. The documents and process logs are retrievable from the digital archive at any time. This significantly reduces your archiving costs and increases transparency.

Automate and secure payment runs

Identify due dates, consider authorisations, initiate payments: we design your payment runs reliably and automatically, tailored to your internal payment policies and approval processes. Integration into existing systems is naturally included.

Outsource accounts receivable management

Invoicing is often time-critical, especially during periods of high workload. SGH takes care of creating and dispatching your outgoing invoices, ensuring your liquidity remains predictable. Our accounts receivable outsourcing includes:

  • Invoice creation including corrections (e.g. credit notes)
  • Invoice dispatch via PDF
  • legally compliant signature and digital archive

Outsource invoice printing and dispatch

We handle invoice dispatch, including postage optimisation, address verification, and archiving. Potential errors such as duplicate dispatches or incorrect addresses are systematically avoided. This relieves your internal teams and frees up more time for strategic tasks.

External accounting
Here's how outsourcing works with SGH

Successful outsourcing of accounting begins with a thorough analysis. SGH will guide you through all stages:

  • Current analysis
    Capture processes, volumes, channels and systems
  • Target image
    Define scope of service (modular or end-to-end)
  • Setup
    Integration in ERP, archives, and workflows, including rule definition
  • Go-live
    Commence operation, stabilise processes, initiate optimisation

Result: An external accounting service that adapts to your needs, not the other way around.

External accounting with SGH
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Whether you want to outsource your accounting entirely or just test individual processes – SGH offers flexible, scalable, and legally compliant solutions. Our services relieve your team, improve data quality, and reduce costs.

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Frequently asked questions about Outsource accounting

What does outsourcing accounting mean in concrete terms?

You outsource defined accounting processes (e.g. invoice receipt, reconciliation, approval, booking or invoicing) to a specialised service provider who implements them digitally and efficiently.

Welche Vorteile bietet die Auslagerung der Buchhaltung?

Outsourcing can shorten processing times, reduce errors and relieve internal resources. Additionally, transparency regarding status, responsibilities, and process histories increases. Clear rules and documentation also support compliance.

There are various accounting tasks that can be outsourced.

Typical outsourced processes include accounts payable and receivable processes, payment runs/payment processing, and audit-proof archiving, including transaction and process documentation.

How does external accounting work at SGH?

SGH uses digital workflows with defined approval rules and automated reconciliation mechanisms. The processes are integrated into existing ERP/accounting systems. You retain control through roles, rules, and approvals, while SGH takes care of the operational implementation.

Does the company retain control if we outsource accounting?

Yes. Control is maintained within the company through defined roles, rules, and approval workflows. Additionally, transparency regarding status, history, and logs ensures that decisions remain traceable.