Why managing receipts crucial in central regulation

The quality of the proof and invoicing processes determines how efficient central regulation truly is. Without digital workflows, the following typically arise:

    • high manual effort (data entry, checking, queries)
    • Delays in the invoicing process
    • Sources of error due to media breaks
    • Limited transparency for branch offices and central offices

With SGH as your invoice processing service provider, you lay the foundation for optimising billing processes and ensuring your central settlement is technologically future-proof.

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What is Receipt management?

Belegmanagement includes the recording, processing, archiving, and provision of supplier invoices (paper-based and digital). In central settlement, it is the foundation for reliable, fast, and transparent central billing and subsequent processes to function.

Digital invoice processing: from receipt to
Booking

  • Automatisierte Erfassung optischer Lieferanten­rechnungen

    Papierbelege und PDF-Rechnungen müssen kein Prozesshemmnis bleiben: SGH unterstützt die automatisierte Erfassung und überführt Dokumente sauber in den digitalen Prozess.

  • Receiving and processing electronic supplier invoices

    Elektronische Rechnungen nach EN 16931 werden standardisiert empfangen, geprüft und verarbeitet. Das schafft die Grundlage für eine effiziente Zentralregulierung und eine konsistente Abrechnungslogik entlang der gesamten Supply Chain, vom Lieferanten über die Verbundgruppe bis zum Anschlusshaus.

  • Invoice workflow and open item management

    A clear invoicing workflow ensures traceable responsibilities and stable processing times. Structured open item management supports transparency, reconciliation, and control.
  • Daily provision of booking information
    Booking information is transmitted electronically on a daily basis, thus being available in good time for seamless follow-on processes in accounting and analysis.

Core functions in receipt management with SGH

SGH supports purchasing groups and affiliated companies with:

  • automated capture of paper-based supplier invoices
  • Receipt and processing of electronic supplier invoices
  • simple supplier connection
  • Invoice archiving with online access
  • Tax-compliant processing of electronic receipts
  • Open item management
  • daily provision of all booking information
  • Online access to the central settlement account

These building blocks are the foundation for automated billing and help to sustainably standardise processes.

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E-invoicing in central settlement: Integrate pragmatically

Connecting businesses can receive e-invoices without any IT infrastructure interventions. This allows for rapid implementation and scalability of electronic invoice exchange. All without major system modifications.

Document Management as a Bridge to Payment and Billing Processes

Receipt management does not end with the document, but directly impacts your financial processes:

  • Payment management becomes more predictable when documents are available in full and promptly.
  • Accounts payable management and accounts receivable management benefit from clear document and open item data.
  • The consolidated billing becomes more transparent because the information is consistent.

This is how document processing becomes a real process lever for central regulation.

Technical Processing: Supplier Integration and Operation

Technical processing typically includes:

  • Supplier connection and data/data carrier exchange
  • Master Data Management
  • Operation/Setup/Maintenance of necessary hardware and software by stakeholders
  • Staff training

The aim is a resilient process that remains stable even with growth.

Invoice management as a modernisation element for your central settlement

Would you like to digitalise your central settlement, optimise billing processes, and move away from paper-based workflows?

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More on the topic

  • Centralised settlement
    To central regulation Read more
  • Central invoicing
    To central invoicing Read more
  • Del credere commission
    To undertaking of del credere Read more
  • Payment processing in central regulation
    For payment processing in central settlement Read more

Frequently asked questions about Document Management

What is document management in centralised settlement?

Document management involves the capture, processing, archiving and retrieval of supplier invoices as the basis for centralised accounting and subsequent processes.

What does digital invoice processing mean?

The end-to-end process from invoice receipt through verification and workflow to the structured provision of accounting information, without any disruption in the workflow.

Why is invoice archiving important?

Online access, faster searches, greater transparency, and support for tax-compliant processing and traceability.