The advantages of e-invoicing software:
Reduce costs, avoid mistakes, improve cash flow

  • up to 60 % less effort in the processing of supplier invoices (Accounts Payable)
  • Less paper, less manual data entry, fewer errors
  • greater efficiency and more time for value-adding tasks
  • Better cash flow planning and use of cash discounts/early payment discounts
  • fewer queries through self-service and status information

Software to receive e-invoices Automate invoice receipt

With ivi, you can automate your electronic invoice reception, including conversion, validation and transfer into the approval process:

  • Acceptance of different formats and channels
  • Automatic conversion (if necessary)
  • Validation and plausibility checks (including tax rules)
  • Data enrichment (e.g. master data, order/goods receipt reference)
  • Handover in Approval/Booking Process (Invoice Workflow)

ivi handles the conversion of document and data formats, data enrichment and validation, including checking local/tax requirements.

Invoice receipt formats

You reliably receive:

  • XRechnung
  • ZUGFeRD
  • Peppol
    -based processes
  • EDI
  • PDF invoices
    (Transition) incl. conversion
  • Paper invoices
    via Scan/OCR (optional)

Create and send e-invoice: automatically in the recipient's desired format

With ivi, you create invoices as usual. Conversion into your customers' desired format happens automatically in the background. This allows you to create and send e-invoices, including status tracking and full delivery transparency.

Typical scenarios:

  • Create XRechnung (XML)
  • Create ZUGFeRD invoice (PDF + XML)
  • Versand/Übertragung über passende Kanäle, z. B. Peppol, E-Mail oder EDI (abhängig vom Empfänger)

This reduces bottlenecks, speeds up incoming payments, and creates transparency in accounts receivable.

XRechnung, ZUGFeRD, Peppol, EDI:
Multi-format instead of isolated solution

An e-invoicing software is only practical if it doesn't fail at one format. That's why multi-format capability is crucial:

    • XRechnung: structured XML format, frequently requested
    • ZUGFeRD: Hybrid format (PDF + XML) for practical implementation
    • Peppol: standardisierter Übertragungsweg/Netzwerkzugang
    • EDI: electronic process chain for transaction documents

Your advantage: You don't need to maintain separate, customised solutions for each customer or supplier. The process remains consistent.

Employee sketches out a digital invoice workflow.

Invoice workflow software Validation, Rules, Approvals & Integration

A functioning invoice workflow ensures that invoices not only arrive digitally, but are also processed automatically.

Typical workflow building blocks:

    • Automated checking and approval processes (individual to each company)
    • Rules and regulations (e.g. amount limits, cost centres, escalations)
    • Integration in ERP/Accounting Systems
    • Monitoring and Status (e.g. „received“, „under review“, „approved“, „booked“)

This is how electronic invoice processing becomes measurably efficient.

Supplier and customer connectivity: The underestimated lever

Technology alone rarely solves the problem. The integration of business partners determines the degree of automation. 

  • SGH contacts suppliers and assists with onboarding
  • This increases the proportion of structured invoices in the inbox.
  • Self-service reduces enquiries and email/phone volume

That's a real differentiator compared to pure tool providers.

Conclusion: The right e-invoicing software is a End-to-end process

If you are looking for e-invoicing software or an e-invoicing program, it ultimately comes down to one goal: end-to-end automation. From receipt and processing to dispatch. With ivi, you receive:

  • Multi-Format (XRechnung, ZUGFeRD, Peppol, EDI)
  • Process automation in incoming and outgoing invoicing
  • Validation, workflow, transparency
  • plus Partner Onboarding and Self-Service

Do you have any questions?
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More on the topic

Frequently asked questions about E-Invoicing Software

Which formats should e-invoicing software support?

Damit es keine Insellösung wird, ist Multi-Format zentral. Typischerweise XRechnung, ZUGFeRD, plus Übertragungswege wie Peppol sowie EDI (je nach Partneranforderung).

How does e-invoicing software help to automate the processing of incoming invoices?

Through central assumption, potential conversion, validation, data enrichment and handover into release/booking processes. Thus, a continuous invoice workflow instead of manual individual steps.

Can I also create and send e-invoices with an e-invoicing platform?

Ja. Sie erstellen Rechnungen wie gewohnt, die Plattform konvertiert ins Empfängerformat (z. B. XRechnung oder ZUGFeRD) und unterstützt den Versand über passende Kanäle (z. B. Peppol, E-Mail oder EDI).

What does GoBD-compliant archiving mean for e-invoices?

This refers to legally compliant, audit-proof electronic or digital invoice archiving that is retrievable, traceable, and auditable.